2024/2025 General Policies & Procedures

Communication

Important information will be communicated to our members via email.  Please check your inbox regularly to ensure that you are up to date with all FVBD information.  General information may also be posted on our Facebook and Instagram pages, please be sure to like and follow us (Fraser Valley Baton and Dance).

Parent Viewing 

In an effort to minimize distractions for both our students and coaches, parent viewing is limited to the final 10 minutes of class. 

We will have 2 watching weeks scheduled each season where parents are welcome to watch the entire class if they wish.

We have found that the parents presence in the studio is usually a distraction to our students interrupting the flow of classes. Of course we aim to meet each child/family where they are at and strive to make everyone feel welcome and comfortable, if you have any concerns about leaving your child or they require an accommodation in this way please do not hesitate to reach out so that we can make that happen.

Attendance

To receive full benefits from class, students must be punctual and attend regularly. Missed classes and tardiness may cause your child to fall behind, making it hard on them, their team members and coaches.  Please inform your coach if your child cannot attend a lesson.  No refunds will be made for missed lessons. Please contact us if you wish to book a private session to make up for any missed classes, private sessions are $45/hr

Calendar

Classes will not be held on statutory holidays, as we do not have access to the studio or gym or on Saturdays that fall on long weekends. These classes may be rescheduled at the coaches discretion, should class be scheduled at an alternate location, appropriate advance notice will be given.

If at any time the studio/gym is unavailable for a class, all efforts will be made to make up the class time at another location.

Community Events & Parades

Fraser Valley Baton and Dance tries to gain exposure each year by performing at local events. These events vary from year to year but may include local parades and community festivals.  Participation in these events is highly encouraged and advance notice will be given so parents can plan accordingly. Not only are these events great for FVBD but also a great way to bond with your teammates.

Costumes

Each student pays a $60 costume fee per class with their registration. This covers the costume and accessories for each group. The costume will be worn at the year end recital as well as any competitions your group participates in.

Over the course of the year additional group outfits may be required for other events such as parades or community performances. (Winter and Summer)

We make all effort to keep cost at a minimal for each student, but each student can expect to spend approx $100 on costumes thru the year.

Individual costumes can also be made/purchased for individual events at competitions and performances at your own cost.

We do have some old costumes for purchase, or we can look at ordering and/or having a seamstress in to make costumes.

Fundraising

As we are a non-profit organization, we depend on the fundraising efforts of our families to help with some of the costs that are not covered by the program fees. We expect and encourage each family to participate to the best of their ability.

We aim to host a chocolate sales fundraiser each Fall, the money raised will be added to the club/studio operations account. It will be used towards studio upkeep, rent and general operations with goal of keeping classes low cost and accessible to all. We ask each student to sell one case, if you choose to sell more than one case the additional proceeds will be added to your account to be used for monthly fees, costumes, club jackets etc.

Additionally, our fundraising committee will hold 3 to 4 other fundraising events throughout the season with the goal to purchase a studio jacket for each participant, as well as for use towards competition fees etc. Proceeds from these additional fundraisers will be credited to those who choose to participate in each individual fundraiser.

Private Lessons 

For students who are interested, all our coaches are available to book private lessons.  They can be hired on a regular basis or just once in a while to assist with something specific. The rate is $45/hour.  Privates can vary in length depending on the age of the student, and can be short as 30 minutes.  Please advise us as soon as possible if you are interested in this option for your child.

Studio Merch & Accessories  

Fraser Valley Baton and Dance makes every effort to see that Club track suits, sweat shirts and baton bags are available for purchase. Although not required for new students, the purchase of a club jacket is encouraged. Subsidies may be available provided that the athlete has participated in fundraising activities, club functions and provided that funding is available.  

If you are interested in purchasing a baton case, or other items you can check let the coaches know if you want to order anything as we do get a discount thru our account. 

FYI Baton cases make a great Xmas present and a way to keep the batons stored safely.

Class Curriculum and Structure

Class structure is at the sole discretion of the coach. The flow of classes will look different based on the age of participants and genre of the class. 

The major focus of our classes is to develop and improve the student’s skills and abilities. We strive to do this in an inclusive, positive, and age-appropriate manner. It is not uncommon in any class to see students learning skills such as basic gymnastic skills or dance skills from another genre to enhance their overall experience.  Fraser Valley Baton and Dance offers instruction from certified coaches.

Payment

Registration and costume fees are accepted at the time of registration.

Multiple payment plans are available, program fees are non-refundable after the first month regardless of payment plan you are set up on.

Withdrawal – if you are on a monthly payment plan, we require one month notice to stop payments and withdraw your child from class.

If you are on a payment plan, and you anticipate a disturbance in the payments, please contact us immediately. Missed payments may prevent your child from participating in class until alternate arrangements have been made. Alternate plans will be made at the sole discretion of the director.

Refunds – we do not offer refunds for missed classes. If a class is cancelled due to weather or another extenuating circumstance, it will be rescheduled with advance notice prior to the end of the season.